Do You Want to Know How Much You Can Save on Your Printing?
With an Imaging & Printing Assessment from MAXISOFT “MPS”, you can finally get a handle on your imaging and printing environment and all of its associated costs, enabling you to identify areas in which to save money through smarter printer use. Whilst document printing and copying continues to be one of the largest expenses for companies of all sizes, with our “MPS” program, it can become one of the most controllable — resulting in immediate and ongoing savings.
How Much You Can Save on Your Printing?
We understand that in most organisations, nobody really wants to “own” printing and imaging, and all of its associated costs. This can be for many reasons, including a focus on higher-level priorities, budget being spread across multiple departments or a lack of corporate-wide printing regulations. However, due to a lack of centralised management, you may be facing one of the following situations:
- You don’t have a clear understanding of your printing, copying and faxing costs.
- There are multiple people managing different aspects of your imaging and printing environment, and no complete overview available.
- Your organisation has recently merged with or acquired another company, and you aren’t sure how to consolidate your imaging and printing services.
- Your environment is not managed strategically.
If imaging and printing costs are out of control at your organisation, but you don’t know where to start to reign them in, an assessment may be just what you need to manage printer usage and reduce costs.
Imaging & Printing Assessment
We start by installing Printer Management Software on your network to assess all network-connected devices. For any printers that are not network-connected, we are able to push out software which not only provides information on the locally connected printers; it also collects print job data for each individual user.
A tour of your office environment will show our experts how your organisation’s printer fleet is physically dispersed. Working with your financial department, we’ll gather information on the following:
Hardware procurement history. Lease schedules, expiration dates and terms. Lease schedules, expiration dates and terms. Paper and supply purchase history
- Hardware procurement history
- Lease schedules, expiration dates and terms
- Paper and supply purchase history
After analysing the details on all of the above complexities, we will determine the clear-cut, dollars-and-cents numbers associated with your printer network, including: fixed costs, variable costs and where you can most effectively save money.
Based on your organisation’s printer use, one of our skilled Solution Architects will develop a plan for your environment.
Solutions we propose may include:
- Upgrading hardware in some or all areas, depending upon their lifecycle.
- Reorganising printers within your environment to extend useful life.
- Setting user-based printing rules.
- Limiting colour printing to specific machines.
- No printing email in colour.
- Setting defaults for two-sided printing.
- Automating toner and paper replacement orders based on use.
- Improving service and maintenance.
- Consolidating licenses and invoices among vendors.
- Implementing new internal printing policies
We’ll even be able to estimate your annual savings and ROI on proposed solutions.